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Architecture Council/Meetings/May 12 2016

Meeting Title: Architecture Council Monthly Meeting
Date & Time: Thursday May 12, 2016 at 1100 Ottawa
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Dial-in: Let's use the Foundation's Asterisk setup for this call:
  • North America (toll free) 1-866-569-4992
  • Germany (local call anywhere in Germany) 49-692-2224-6059
  • France (local call anywhere in France) 33-17-070-8535
  • Switzerland (local call anywhere in Switzerland) +41-44-580-2115
  • Spain, Sweden, others - see Asterisk/Numbers

Participant conference extension: 701 then enter pin: 51968

  • SIP clients can call, then enter pin 51968.


All AC Members are invited.

  • PMC Reps please confirm attendance or list your delegate below. Every PMC is required to name a primary and backup delegate, and to ensure that one delegate attends the meeting.
BIRT: Wenfeng Li Wenbin He
DTP: Brian Payton Linda Chan
Eclipse: Dani Megert Mike Wilson
Modeling: Ed Merks Cédric Brun
Eike Stepper
Mylyn: Steffen Pingel Mik Kersten
RT: Christian Campo Tom Watson
Doug Clarke
Ian Bull
SOA: Adrian Mos Marc Dutoo
Technology: Gunnar Wagenknecht Wayne Beaton
Tools: Doug Schaefer
WTP: Chuck Bridgham Neil Hauge
LocationTech: Jim Hughes
IoT: Julien Vermillard

All Attendees

  • In attendance: Wayne Beaton, Jay Billings, Marcel Bruch, Martin Lippert, Dani Megert, Alexander Niessen, Martin O, Pascal Rapicault, Denis Roy, Doug Schaefer, Mikael Istria, Cedric Brun, Christian Campo, Michael Scharf, Krum Tsvetkov
  • Regrets:

Agenda / Notes

  • Feel free to edit, but not during the call!

Review of Last Meeting

New Topics

Wayne: Mentoring

  • Wayne: We still have some challenge with mentoring
  • Only a single mentor is needed now, and the incubation mailing list is working well
  • What could be done to get more mentors more easily ?
    • Opening a Bug against AC doesn't generally work for finding a Mentor
  • Pascal: Project teams don't seem to reach out to mentors
    • Project teams hope that mentors would be more active - but that's not how the system works - Challenge setting expectations
    • Jay: Mentors in the Science WG need to be more active than other Eclipse Projects
      • Most of the time, talking about the IP process
  • Michael: Could the range of potential mentors be expanded ?
    • Wayne: The incubation mailing list works great in this respect
    • Committer Orientation Sessions worked well to reduce burden on Mentors
  • GOAL: Want new projects to be successful as quickly as possible
    • Strategy: More self-service resources, plus "pull model" for Mentors
    • Problem: When project teams are stuck, they are reluctant asking
    • Example: Git repo commits from internal repo - project team was not clear they were doing anything wrong
    • Pascal: Pull-model mentors can't be a project manager police problems - give projects a test ?
    • Wayne: Use Release Reviews to use more bandwidth to check what projects are doing ?
    • Pascal: If mentoring is meant to take ongoing investment, we have a scaling problem ?
      • Wayne: Mentoring officially stops when a project graduates.
    • Martin: Now that it became clear that mentoring needs more than just answer if asked:
      • Need to spread the load more - find people with personal interest
      • Need to make clear what's expected from mentors (say 5 hours per month - checking a homepage, installing a release, checking some commits)
      • Wayne is in the process hiring an "Administer" to help out
      • Marcel: What about a "Round Robin person on duty"
      • Denis: Proposal: Rely more on the mailing list, plus some tools to find projects that are struggling ?
      • "Tip of the Day" sent to the Incubation list - doesn't scale if all AC needs to agree
  • CONSENSUS that the directions taken are generally OK, although some "thinking out of the box" might make sense. Ideas welcome!

Denis: Infrastructure Updates

  • Download server running out of resources at times - 200 404 responses generated at times due to P2 requests and Maven downloading much
    • New hardware is on the way, trying to set up some temporary fixes - working on it
  • Mickael Barbero is no longer release engineer - CBI / Hudson etc on hold for now - new person starting in July

General Topics

  • Time to prune some members that have been dormant for long ?
    • Potential value is just that giving housekeeping (and, potentially, giving people a slight nudge to turn up again)
    • F2F at Eclipsecon Europe would be good

Next Meeting

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