Architecture Council/Meetings/Meeting Notes
This page captures meeting notes of the Eclipse Architecture Council. Please add topics for the next call to the backlog, but not during a call!
- Update from EMO (Wayne/Gunnar)
- Infrastructure Update (Denis)
(Please add agenda items/topics for discussion here.)
September 10, 2020
- No specific agenda items
- Open discussion around the IP License Tool: Link to Handbook Section
July 9, 2020
- We'll cancel the August meeting (summer break)
- No other topics; meeting ended early
June 11, 2020
- EMO Update
- Reminding projects that a release review required only once per year; starting to push back on projects requesting too often
- Working on a better communication strategy
- Reminder that piggyback are not used anymore
- General discussion about the IP tools
- Goal: reduced engagement with IP team
- Clearly Defined is used to just extract license info
- Tool to automate as much as possible
- The project handbook needs an update; it doesn't mention the IP tool currently
- Projects should capture the output of the tool and version it
- PMCs should help with educating projects
- PMC voting discussion - is it a mandatory thing?
- IP team needs to know it makes sense
- PMC can discuss on the CQ, but as soon as someone adds a +1 they jump in and consider it consent, i.e. just one PMC vote is sufficient
- There are some problems with IPzilla; occasionally +1 does not trigger the process correclty
- Kai asked if we canagree that if any of the PMC hits OK then it is OK
- Wayne replied that one member can approve it, if he can do it with confidence then it is OK
- In the past more formal voting was required; this is no longer required. This change was not communicated properly.
- With a growing base of projects it becomes harder from PMC to be aware of all codebases
- we as PMC trust project leads
- We need the PMC to clarify if it is a "works with"
- Also, only if the content requires further review a CQ has to be created
- Should the IP run the tool instead of committers?
- Concern that this is a lot more work for a small team
- IP team running the tool assumes the IP team understands the project structure and all technologies
- Thus, it makes more sense that this work has to be done by the projects
- Latency between new released and updates in IP database
- spring new miner version every few months; still have to create CQs
- Wayne: we need it **only* on releases; forget intermediate version
- engage IP team as early as possible
- Incubation and EPP
- We had incubating problems before
- Feature must be branded with incubating
- EPP needs to declare that
- One challenge is stable APIs; API is a framework to support adopters; Every project defines its own rules
- PMC can define what stable means
- Wayne will take to the IP adviser community to discuss future of incubation
- For transparency it may be helpful to keep this flag; projects are learning; there might be IP problems in the project; some companies care
- We need the motivation to move out of incubation; The package owners have the motivation to push the incubating projects
- No need to have "incubating" or "incubation" in the download/file name; just the about dialog and feature name is enough
May 14, 2020
- EMO Update
- Wayne asked one more time for feedback on the IP tool.
- The IP tool is now part of Dash in GitHub and pull-request are welcome.
- Jonah contributed Yarn support.
- There are a few interesting project proposals coming up and mentors wanted.
- Infrastructure Update
- New firewalls were put in place in early May. They har redundant and part of the program to reduce single-point-of-failures.
- Thanks to a lot of help we are clear for a long-overdue Gerrit update. The sandbox is running and an upgrade is planned for after the 2020-06 release. Please prepare as Gerrit will come with a new UI/UX.
- Jonah asked if we are on the latest version of Bugzilla. Denis confirmed we are on the latest official release.
- There is an edit extension that Denis was unable to get to work in our Bugzilla instance.
- Setup of a production GitLab instance in Switzerland started.
- Removing Inactive Committers
- The general feedback is that this should not be automated.
- However, having a regular reminder to project leads for housekeeping the committers is a good idea.
- The definition of "active" is blurry. Hence, it always has to be a manual process.
- Mailing List Search
- Searching the mailing list was possible using Google Custom Search
- Seems to be broken - Jonah will open a bug (https://bugs.eclipse.org/bugs/show_bug.cgi?id=563173)
March 12, 2020
- Infrastructure Update
- New servers ready to go to replace servers that failed last month. ETA next week.
- Better hardware and 10 GBit technology will make things much better in the backend.
- EMO Update
- Wayne thanked for feedback to IP tooling received so far. It's helpful. Please provide more feedback if you can.
- The Next steps are to make a repository available and bring tooling to the Eclipse Dash project and make it available.
- As of today, CQs for known license sources of 3rd party content is no longer required.
- 3rd-party Mailing Lists
- Emily made us aware of an ask to send committer nomination emails to mailing lists outside Eclipse.org. While the PMI cannot do it easily, there is a workaround by subscribing the external mailing list to the Eclipse.org mailing list.
- New candidates for Architecture Council Membership (Wayne)
- We need to recruit/include members that are not yet known and work in Eclipse projects for a very long time already but with no intersection with others.
- Gunnar proposed a mentorship/outreach program/sessions where one AC member starts a conversation with potential candidates, explains the role of the AC, the work, etc. The goal is to get to know each other and invite new members to the AC.
- Anonymous contributions (Jonah)
- A GitHub account as a contributor is ok, it can be traced back to an individual.
- An ECA must be signed in any case. This requires a real email address and this is sufficient.
- EMO expectation to committers is to monitor and catch/report shenanigans.
- The handbook wording needs an updated and will be investigated separately.
- Parallel IP (Jonah)
- Wayne explained that Parallel IP is now the standard way of doing things at Eclipse.
- The code can go in early but a release needs to wait for a full review.
- It's important to put release records into PMI as early as possible. The IP team will use the dates to prioritize their work.
January 9, 2020
- Welcome Noopur to the AC
- No other topics so end the meeting early
Older meeting notes can be found in Architecture Council/Meetings/Archive.