Latest revision as of 08:42, 20 June 2012

Organizers

(the organizer of a call must by an Eclipse Foundation employee)

Install GoToMeeting

1. Go to http://www.gotomeeting.com
2. Choose Log In from the top of the left menu
3. Enter the Eclipse GoToMeeting email address and password - send an email to Lynn if you need them
4. If prompted, select Organizer
5. In the left navigation menu, click Host a Meeting
6. At the GoToMeeting Installed window, click OK

Schedule a Call

1. Go to http://www.gotomeeting.com
2. Choose Log In from the top of the left menu
3. Enter the Eclipse GoToMeeting email address and password - send an email to Lynn if you need them
4. Click the Host a Meeting button from the left menu
5. Choose the Schedule Meeting button at the resulting pop-up
6. Enter your meeting name, date and time
7. Leave Provide audio information checked off with Use GoToMeeting conference call service and Provide both selected
8. Click the Edit Countries link to include numbers for any attendees you will have from outside North America
9. Click the Schedule button at the bottom
10. GoToMeeting will provide you with a meeting link and call-in info which you can circulate to your attendees

Start a Call

1. Go to http://www.gotomeeting.com
2. Choose Log In from the top of the left menu
3. Enter the Eclipse GoToMeeting email address and password - send an email to Lynn if you need them
4. Click the Start Meeting button next to your meeting
5. If any prompts come up, click Yes or Okay
6. Your meeting has started once the control panel window appears
7. For audio, in the middle of your control panel select Use Telephone and dial-in using the phone number, access code and audio PIN shown (all dial-in number are North American so if outside North America, dial 1 for the country code first) or plug in a VoIP headset (need mic and headphones) and select Use Mic & Speakers. Attendees will be able to call in by phone or VoIP, regardless of what option you choose.

End a Call

1. Close the control panel window or choose File from the control panel's top menu, then Exit - End Meeting
2. Click Yes to the prompt to end the meeting for everyone

Conference Call Tools

Screen Sharing

• To share your screen, click the large play button towards the top of the control panel. You can choose a specific monitor or application from the Screen drop down menu below this play button. Click the pause, stop, Give Keyboard & Mouse and Change Presenter buttons to control the screen share accordingly.
• There are also drawing tools available if you click the highlighter icon in the left menu of the control panel, including pen, highlighter, spotlight and arrow.

Chat

• Type in the chat window and hit Enter or press the Send button to post your message to the group in the chat log above. By default, messages will be sent to all, but you can choose a specific attendee by using the drop-down box below the chat entry.

Call Restrictions to Note

• The maximum attendance allowed per call is 16 - the organizer plus 15 attendees
• An organizer must be present at the start of any meeting and by default is the presenter once a meeting starts. During the meeting, the organizer may pass the role of presenter to other attendees or promote an attendee to co-organizer.
• GoToMeeting does not work with Linux. You must use Windows or a Mac to host and attend calls.

Help

• See the GoToMeeting User Guide at https://www2.gotomeeting.com/help/pdf/GoToMeeting_User_Guide.pdf
• There are also Quick Reference Guides for organizers and attendees at https://www2.gotomeeting.com/en_US/pre/support.tmpl

Attendees

Join a Call

1. Go to the meeting link the organizer sent to you or
   1. Go to http://www.gotomeeting.com
   2. Click the "Join a Meeting" button from the left menu
   3. Enter the meeting id provided by the organizer
2. Click "Yes" or "Always" (or "Trust" on a Mac) if prompted to accept the download - you may want to leave extra time for the download if this is your first time using GoToMeeting
3. Note that if the organizer has not yet started the meeting, you may get a Waiting for Organizer pop-up
4. For audio, either plug in a VoIP headset (need mic and headphones) to your computer or dial-in using the phone number and access code in the GoToMeeting control panel

System Requirements

For PC-based Organizers and Attendees:

• Required: Windows® 2000, XP, 2003 Server or Vista
• Required: Internet Explorer® 6.0 or newer, or Mozilla® Firefox® 2.0 or newer (JavaScript™ and Java™ enabled)
• Internet Connection Required: Cable modem, DSL, or better recommended
• Recommended: Minimum of Pentium® class 1GHz CPU with 512 MB of RAM (2 GB of RAM for Windows Vista)

For Mac-based Organizers and Attendees:

• Required: Mac OS® X 10.4 (Tiger®) or newer
• Required: Safari™ 3.0 or newer, Firefox 2.0 or newer; (JavaScript and Java enabled)
• Internet Connection Required: Cable modem, DSL, or better recommended
• Required: PowerPC G4/G5 or Intel processor, 512 MB of RAM or better recommended

To Use VoIP:

• Required: Fast Internet connection (384 kbps or more recommended)
• Required: Microphone and speakers (USB headset recommended)

For Meeting Recording (only available using a PC):

• Required: Windows Media® Player Version 9.0 or newer
• Required: Minimum Super VGA (800x600) or better
• Required: Fast Internet connection(384 kbps or more recommended)
• Required: Sound card
• Required: Telephone attachment device (If not using Total Audio)
• Recommended: 1.0 GB of hard disk space
• Recommended: 1024 x 768 or higher screen resolution
• Recommended: Minimum Pentium 800 MHz with 1.0GB of RAM for transcoding to Windows Media Player file format

For Instant-Messaging Integration (only available using a PC):

• GoToMeeting integrates with the most widely used instant-messaging applications including: Yahoo!® Messenger™, Windows Live™ Messenger, Skype™ Chat, Microsoft® Communicator, Google Talk™

For Microsoft® Office® Integration:

• Microsoft Office 2002 or later

For Outlook® Integration:

• Microsoft Outlook 2000 or later

For Lotus Notes® Integration:

• IBM® Lotus Notes Version 6.5