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Architecture Council/Meetings/Meeting Notes


This page captures meeting notes of the Eclipse Architecture Council. Please add topics for the next call to the backlog, but not during a call!

Standing Agenda

  • Update from EMO (Wayne/Gunnar)
  • Infrastructure Update (Denis)
  • Backlog

Backlog

(Please add agenda items/topics for discussion here.)

  • The majority of EPP packages are currently slated to contain incubating components in IDE 2020-06. There is a question about whether the downloadable file name must contain "incubating" or simply mention this in its description.
    • Argument for: our EPP packages are "opinionated" and aimed at end-users, the state of the included projects and technologies is paramount
    • Projects see leaving incubation as a cost without any obvious value

Action Items

  • none

Past Meetings

May 14, 2020

  • EMO Update
    • Wayne asked one more time for feedback to the IP tool.
    • The IP tool is now part of Dash in GitHub and pull-request are welcome.
      • Jonah contributed Yarn support.
    • There are a few interesting project proposals coming up and mentors wanted.
  • Infrastructure Update
    • New firewalls were put in place early May. They har redundant and part of the program to reduce single-point-of-failures.
    • Thanks to a lot help we are clear for a long overdue Gerrit update. The sandbox is running and an upgrade is planned for after the 2020-06 release. Please prepare as Gerrit will come with a new UI/UX.
    • Jonah asked if we are on the latest version of Bugzilla. Denis confirmed we are on the latest official release.
      • There is an edit extension which Denis was unable to get to work in our Bugzilla instance.
    • Setup of a production GitLab instance in Switzerland started.
  • Removing Inactive Committers
    • The general feedback is that this should not be automated.
    • However, having a regular reminder to project leads for house keeping the committers is a good idea.
    • The definition of "active" is blurry. Hence, it always has to be a manual process.

March 12, 2020

  • Infrastructure Update
    • New servers ready to go to replace servers that failed last month. ETA next week.
    • Better hardware and 10 GBit technology will make things much better in the backend.
  • EMO Update
    • Wayne thanked for feedback to IP tooling received so far. It's helpful. Please provide more feedback if you can.
    • Next steps are to make a repository available and bring tooling to the Eclipse Dash project and make it available.
    • As of today, CQs for known license sources of 3rd party content is no longer required.
  • 3rd-party Mailing Lists
    • Emily made us aware of an ask to send committer nomination emails to mailing lists outside Eclipse.org. While the PMI cannot do it easily, there is a workaround by subscribing the external mailing list to the Eclipse.org mailing list.
  • New candidates for Architecture Council Membership (Wayne)
    • We need to recruit/include members that are not yet known and work in Eclipse projects for a very long time already but with no intersection with others.
    • Gunnar proposed a mentorship/outreach program/sessions where one AC member starts a conversation with potential candidates, explains the role of the AC, the work, etc. The goal is to get to know each other and invite new members to the AC.
  • Anonymous contributions (Jonah)
    • A GitHub account as contributor is ok, it can be traced back to an individual.
    • An ECA must be signed in any case. This requires a real email address and this is sufficient.
    • EMO expectation to committers is to monitor and catch/report shenanigans.
    • The handbook wording needs an updated and will investigated separately.
  • Parallel IP (Jonah)
    • Wayne explained that Parallel IP is now the standard way of doing things at Eclipse.
    • The code can go in early but a release needs to wait for full review.
    • It's important to put release records in to PMI as early as possible. The IP team will use the dates to prioritize their work.


January 9, 2020

  • Welcome Noopur to the AC
  • No other topics so end the meeting early

Archive

Older meeting notes can be found in Architecture Council/Meetings/Archive.

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