Planning Council/October 3 2018

Logistics

Meeting Title:

Planning Council Conference Call

Date & Time:

Wednesday, Oct 3, 2018, at 11:00 EDT

Dial in:

Topic: Planning Council Meeting

Time: this is a recurring meeting Meet anytime

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   Meeting ID: 928 841 320
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Members

Temporary Planning Council Chair: Nick Boldt Planning Council Chair: Melanie Bats (returns Dec 2018)

Eclipse Foundation

Wayne Beaton
Frederic Gurr
Mikael Barbero

Strategic Members

CA Technologies
CEA LIST
Ericsson AB (Marc-Andre Laperle)
IBM (Thomas Watson)
itemis AG (Alexander Nyssen)
Obeo (Melanie Bats)
Oracle (Neil Hauge)
Red Hat, Inc. (Nick Boldt)
Robert Bosch GmbH
SAP SE (Stephan Merker)

PMC Representatives

Business Intelligence and Reporting Tools (BIRT) PMC (Gary Xue)
Data Tools Platform PMC (Brian Payton)
Eclipse Cloud Development PMC (Martin Lippert)
Eclipse Project PMC (Dani Megert)
IoT
LocationTech Technology
Eclipse Modeling Project PMC (Ed Merks)
Mylyn (Application Lifecycle Tools) PMC (Sam Davis)
PolarSys
Eclipse Runtime Project (RT) PMC
Eclipse Science
Service Oriented Architecture PMC (Adrian Mos)
Technology PMC (Chris Aniszczyk)
Tools Project PMC (Aleksandar Kurtakov)
Eclipse Web Tools Platform Project (WTP) PMC (Carl Anderson)

Previous meeting minutes

Review previous meeting minutes if you'd like. That is, review them before the meeting, but if questions or issues with previous minutes, this would be a good time to bring them up.

Attendance

Nick Boldt, Frederic Gurr, Martin Lippert, Pierre Charles David, Tom Watson, Dani, Mikael Barbero, Alex K

Agenda

[Wayne] Simultaneous Release Dates for 2018-12 - https://www.eclipse.org/lists/eclipse.org-planning-council/msg03148.html

CQ submission deadline
Nov 28 - IP log submission deadline
Dec 5 - Review and N&N due
Dec 19 - Release reviews
Dec 19 - Eclipse SimRel 2018-12 GA

[Wayne] Opt-in rules: announcement requirement? join-in/drop-out deadline?

Bonus Bikeshedding Topic

[Wayne] Eclipse Placeholder IDE for Java Developers, 2018-12 Edition" is created from the "Eclipse Placeholder Simultaneous Release": what could we use for Placeholder?

Regrets

Notes

Schedule, Dates, Opt-in vs. Opt-out

Dani/Wayne: Rather than opting in, we throw everyone out (disable all aggregator files) and they re-add themselves if they're not a new project.

Fred: We used to do this, but because some projects didn't reply in time, this broke some M1 builds. We decided to opt-out instead of opt-in to avoid needlessly broken early builds.

Wayne: I can't recall which approach we prefer. Dani: We decided not to throw out projects as this would be too disruptive (see Fred's comment).

Dani: what's wrong with using the release record for opt-in?

Wayne: Even simpler than having to update release record, we would just have this opt-in recorded in aggregator files.

Dani/Wayne: we should enforce no /latest/ URLs in aggregator files, so it's more obvious that people are opting in, contributing new builds.

Wayne: if you're new, you must announce yourself. Existing projects w/ breaking changes should announce those changes (eg., platform 4.10 dropping 32-bit support).

AI: Wayne: add a new date to the simrel schedule for when an announcement is send to cross-projects@, to report who we think is participating. If URLs are found w/ /latest/ or snapshot, they should be disabled?

AI: Wayne: send note to cross-projects@ to announce not opting in

Fred: auditing will be in place to prevent late changes / new features being added after M3, eg., as simple as disabling jenkins jobs?

AI: Wayne: update "ASAP" re: "Create your release record (for new releases)". Actual date is on/before Oct 19.

AI: Wayne: create a wiki page for N&N so projects can choose to post their content. Deadline 2 weeks before GA (Dec 5). Offer of help from Lakshmi?

AI: Dani: to follow up if Wayne doesn't find Lakshmi's email

New projects must join by M1, Oct 19 (not Oct 5 as previously suggested).

Bikeshedding

2 questions from the Foundation to solve:

TLP rename
simrel rename

Dani: (for TLP) show me the rules where it says the name must be trademarkable

Alex: who is responsible for maintaining this doc? how can we get it changed/evolved?

AI: Wayne to produce documentation re: rules and send to planning-council list

ECE Planning Council Meetup?

Dani: who will be at ECE? Arch council has a breakfast. We could do a planning council meetup. Fred/Dani/Wayne to plan a meeting

Wayne: if you want informal we can do that; if more formal might require some effort to plan

AI: Dani: send email to planning-council list to see who'll be at ECE and who would want to meetup.

Simrel status

2018-09M1 had some challenges, but plans are in place to avoid those problems when we start up 2018-12 M1 soon.

AI: Fred restrict pushing to simrel w/o gerrit review

Portal sunset

Everything should be moved over to https://accounts.eclipse.org/ already, but if you find anything that isn't please email wayne / open a BZ with links/details.

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