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Planning Council/December 02 2015

< Planning Council
Revision as of 11:25, 1 December 2015 by David (Talk | contribs) (Initial rough draft of 12/2 agenda)

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Meeting Title: Planning Council Conference Call
Date & Time: Wednesday, December 2, 2015, at 1200 Noon Eastern
Dial in: (See Asterisk service for complete details on SIP, potential new numbers, phone mute commands, etc.)

Phone Numbers: (Check Asterisk/Numbers for more or current phone numbers.)

For all phone lines: Participant conference extension: 710 then enter pin 35498
  • Ottawa (local call in Ottawa) 1-613-454-1403
  • North America (toll free) 1-866-569-4992
  • Germany (local call anywhere in Germany) +49-692-2224-6059
  • France (local call anywhere in France) +33-17-070-8535
  • UK (toll free) 0800-033-7806
  • Switzerland (local call anywhere in Switzerland) +41-44-580-2115
  • SIP clients:
call, then enter pin 35498.

Members and Attendees

PMC (and Strategic) Reps
John Arthorne (occasional) Cloud (PMC)
Chris Aniszczyk Technology (PMC)
Dani Megert Eclipse (PMC)
Sam Davis Mylyn (ALM) PMC
Brian Payton Datatools (PMC)
Doug Schaefer Tools (PMC)
Adrian Mos (Marc Dutoo ) SOA (PMC)
Ed Merks Modeling (PMC)
Ian Bull Rt (PMC)
Chuck Bridgham WTP (PMC)
Wayne Beaton Eclipse Foundation (appointed)
David Williams (appointed Chair)
Strategic Reps
Nick Boldt Redhat (Strategic Developer)
Remi Schnekenburger CEA List (Strategic Developer)
Cedric Brun OBEO (Strategic Developer)
Neil Hauge Oracle (Strategic Developer)
Stephan Merker SAP AG (Strategic Developer)
Markus Knauer Innoopract (Strategic Developer)
Rajeev Dayal Google (Strategic Developer)
(PMC rep) Actuate (Strategic Developer) X
(PMC rep) IBM (Strategic Developer) X
[no name] CA Inc. (Strategic Consumer) X
[no name] Birt (PMC) X

Note: "Inactive" refers to Strategic Members or PMCs we have not heard from for a while and have been unable to convince to participate. Those members can become active again at any time. Contact David Williams if questions.

Note: feel free to correct any errors/omissions in above attendance record.
Y = Yes, attended
N = No, did not
R = regrets sent ahead of time
D = delegated
X = not expected


  • Welcome Sam Davis as new (official) PC rep from Mylyn (ALM) PMC; and thanks to Steffen Pingel for his years of service.

Previous meeting minutes

  • Review previous meeting minutes if you'd like. That is review them before the meeting, but if questions or issues with previous minutes, this would be a good time to bring them up.

Mars Planning

  • Mars.2 issues?

Neon Planning

  • - Neon's Update Release Dates
At our last meeting it was decided to have 3 update releases (instead of current 2), and have them approximately equally spaced:
June (3) September (3) December (3) March [(3) June]
* I propose we plan the availability of Update Releases to be the same as the end of specific Neon+1 milestones.
- That would be M2, M4, and M6. (See Neon's schedule, for a rough idea of when Neon+1 milestones would be.
- There was general agreement this seemed reasonable, but, some wanted more detail, such as how "test time" would line up, for the milestone vs. update releases. So that will be the next step, for me to map our some detail, and show both milestones and update releases on same schedule or calendar.
- This has one obvious advantage: for projects that are essentially working on one stream only (such as fixes-only, especially for first Update Release), they can submit same content to the Update Release, and the Milestones stream.
- Nick suggested: Would this be a good time to look at changing the /staging/ and /maintenance/ URLs so they're *release-specific*? eg., instead of:
... we could do
... so as to differentiate staging of update releases (maintenance) from staging of .0 releases (staging) and avoid conflicts between mars/neon or neon/neon+1 URLs.
-Post-meeting observation from David: If we had release name as apart of the URL, we would not need "maintenance" just "neon-staging" and "mars-staging"

- Also, looking at schedule, the December "match up" seems a no brainer ... not much other time to do it?
- M6 matching the last Update Release is nice, since gives "clear focus" for M7 and the end-game of Neon+1.
- And Neon.1 matching M2 completes the rhythm.
- From those "end dates" we would count backwards, to establish the same RC pattern we have now.
- I've not looked closely, but believe the first "warmup" RC, would be same or near the previous Neon+1 milestone. (one quiet week, plus 3 one week RCs, plus 1 two week RC equals 6 weeks) [Is that good or bad? Do we still need that early warm up RC? (I'm inclined to say yes, if for nothing else, "new projects" joining train, and for those adding minor feature updates -- we still want a relatively early warm-up for them, similar to a update release milestone).
  • Can we say now we all agree with these dates? (I suggest "official vote" for next meeting, but if disagreement or concerns, speak up now!)
  • Has everyone had a chance to talk to their PMCs, Projects, or Strategic Members they represent? (Please do, we need, and want, complete buy-in from all stack holders -- that is, not so much what we dictate, as it is what they want ... or, at least tolerate).
  • Off-cycle "hot fix" releases/patches.
- We did not discuss this topic much, at 10/7 meeting.
One proposal: have all features in EPP packages be "root features" and establish a procedure of adding new code to the Sim. Release repository "at any time" -- for "hot fixes" only ... after review/approval by Planning Council?
AND, change p2? to "not allow" addition of reference repositories during feature installs.
(Would likely have to be a "product preference" since some adopters may depend on that feature, but EPP could "set" the preference).
Easy for me to say "change p2" :) but ... who would do the work?
This "reference repositories issue" was a discussed as a concern at Architecture Council
Apparently there have been cases of users getting "mixed" installs, because reference repositories are sometimes very broad. [I hope I've captured that issue correctly, I was not there, so please correct if I read it wrong.]
Does Oomph solve this problem at all? Does it have a possible solution?
  • Rolling "release" issue
- We did not discuss this topic much, at 10/7 meeting.
  • Upon re-reading, that was another topic discussed at Arch. Council.
  • Probably several ways to solve ... if it is a real issue? ... and, if I understood what the "end goal" was better?

New Business

  • It was mentioned it would be nice if not important, to "rekindle" the face-face meetings at EclipseCon NA ... or, some other form of more active Planning Council participation.

Next Meeting

  • January 6, 2016 - Regular First Wednesday Meeting


Neon Wiki page
Planning Council Members
Simultaneous Release Roles and Simultaneous Release Roles/EMO

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