Planning Council/August 06 2008

Meeting Title:	Planning Council Conference Call
Date & Time:	Thursday August 06, 2008 at 1500 UTC / 0800 SFO / 1100 NYC / 1600 London / 1700 Berlin
Dial-in:	For the call-in numbers, please see the Portal page.

Attendees

Planning Council rotating chair position
- Is the current list of PC members accurate?
Call and meeting schedule:
- Monthly until the train is rolling, then more frequently? - start with monthly calls
- In person meeting to coincide with September Board meeting (Dallas, TX), EclipseWorld, or Eclipse Summit Europe? Other time? - shoot for Sept in Dallas (pun intended)
- December 10-11, 2008 - plenary session with Board
2009 release (a.k.a. 'Galileo'):
- must do and should do list update (deadline?) - to be discussed at next in-person meeting
- dates (see Galileo Simultaneous Release) - initial list OK, but M1 dates will be removed and conflicts raised as we proceed
- do we want update site, packages, or both? - still undecided, pending investigate of p2 capabilities
- do we want to improve packaging/testing? - starts with providing a Galileo all-in-one download?
- naming strategy moving forward - agreed the community can decide, Anthony proposed a contest to coincide with EclipseCon
Project Plan (format and delivery) - look at details during next in-person meeting
Board interaction - not much interest, it seems - though, plenary sessions may be sufficient
Interested in IP process improvement discussion? - potential PC involvement, to be discussed at next in-person meeting

[Not necessarily in order ... before the meeting, the Program Chair can blend with main list and order them depending on overall priorities.]

Do we have an accurate, active Planning Council member list?
What's the connection between simultaneous release, EPP packages, and Planning Council? That is, what is our (Planning Council) response to bug 238960? Is it "none of our business"? and EPP can do what they want? If we (Planning Council) do play a role, then what is the connection of packages to the yearly simultaneous release? That is, should we "insist" on one opportunity per year to create packages? Or, should we have more than one semi-simultaneous release to accommodate "off cycle" projects?
Let's pick a new name for the 2009 simultaneous release. Just kidding!!! But, we should discuss what the process is. Do we, Planning Council want to decide ourselves (for a 2010 release)? It appears "the community" really, really! likes participating. Should we just always have a yearly "contest" like we did the first year?
When should we document the "must do" lists for Galileo Release? I'd assume we'd want to raise the bar a bit, so should be done done soon so Projects can plan/decide if they want to and be able to participate.

Propose the next in-person meeting to align with Board meeting in Dallas, TX on Tuesday, Sept 16th. (Rich)
Propose a monthly PC call the first Wednesday of each month at 11:00 Eastern US time. (Rich)
Send Donald a list of missing/incorrect Planning Council members found here (All)
Investigate the use of p2 to create a "virtual" simultaneous release update site, sans the jar copying (Rich)
Remove M1 from the Galileo release date calendar (Rich)
Look into having a "name that train" contest to coincide with EclipseCon each year (artwork as well?) (Bjorn)
Invite Janet to next in-person meeting (Dallas?) to discuss IP process improvements (Rich)