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Eclipse Summit Europe 2010 Submission Guidelines

These pages are referenced from the main Eclipse Summit Europe 2010 website. [1]

So You Want to be a Presenter?

Thank you for taking the time to consider presenting at Eclipse Summit Europe 2010. Your submissions make up the heart and soul of our conference. We would love to be able to provide a speaking opportunity to everybody. Unfortunately, we have a limited number of slots, so we need to pick those talks that we think will provide the best conference possible.

This short guide has been created to help you create the best presentation submission possible. Submissions are evaluated and selected by the Eclipse Summit Europe Program Committee (PC). The PC's goal is to provide a balanced program that represents all of the Eclipse projects and communities. Please review the Eclipse Summit Europe 2010 Category Descriptions to insure that your talk is submitted to the appropriate category.

What Our Attendees Want

After each conference we survey the attendees, and they have been consistent and clear about how to improve our technical talks. You will have a better chance of being selected as a presenter if you do the following:

  • Tell your story. Technical deep dives are interesting. But so is your experience! What have you been doing? How have you combined the various Eclipse technologies? Did everything work well? What have been the problems and how did you solve them?
  • Provide your presentation materials ahead of time. Choose a file-sharing site, upload your presentation source file, and add the URL to your submission. Providing advance materials is a great advertisement for your talk and increases attendee interest in your presentation. It helps the attendees pre-select sessions, providing you with an audience that is already interested in your topic.
  • Be clear about requirements and expectations. Should attendees have software pre-installed? Should they know how to use a particular plug-in in order to get the most benefit from your session? Should they be proficient in a certain technology?
  • Provide detail about your talk. Have you given this talk before? If so, where and when? Will your talk include a demo? Hands-on exercises? Singing and dancing?
  • Get organized before your talk. This is especially true for tutorials. Instead of spending the first thirty minutes helping attendees install software from a flash drive, use your submission system abstract to tell attendees how to prepare for the session, and provide a link to items they should download ahead of time. Then you and your audience can get to the interesting stuff right away.

Submission Guidelines

Quality presentations are a lot of work! If you are not prepared to spend the time putting together a quality proposal, it is unlikely that you will find the time to prepare for the presentation. Take the time to think clearly about what you want to say, and more importantly, ask yourself this question:

Why would someone want to use their valuable time listening to this presentation?

Category Check

Please take the time to search the other submissions within your chosen category. If someone has a talk that is very similar to yours, you may want to approach them through the comments section to suggest working together on a presentation. Some of the very best presentations are done by a team of presenters.

Speaker Qualifications

Anyone can submit a talk, but the PC is looking for the very best presentations. Great presentations require a good topic, but the key is the presenter. Your experience, knowledge, and presentation skills all make a difference. Also, please be sure to fill out your bio in the submissions system. If this is your first time presenting at a conference like ESE, please consider a short talk.

The Submission Is Only a Starting Point

Please be prepared to work with the PC to modify your talk so that it can fit into the program. This may mean combining your talk, shortening your talk, or changing the subject matter.

The Submission Form

The Eclipse Submission System has been designed to be very easy to use. There are just five things to fill out:

  • Title
  • Abstract
  • Type
  • Category
  • Authors

Please remember that the program committee will be reviewing many submissions. If you want your submission to stand out and be selected, there are things that you can do to distinguish your submission.

Title

Make your title short, descriptive, and catchy. If you want people to select your talk or attend your talk, work on the title. A simple test -- if you are faced with choosing the following two talks, which one would you choose?

  • Pimp My Editor

or

  • Improving the Visual and Functional Attributes of the Eclipse Editor Through the Addition of Compelling Visual Communication Elements

Abstract

The abstract is the most important component of your submission. Take the time to demonstrate that you are an articulate communicator with something valuable to share with the community. At a minimum, your abstract should address these four questions:

  • What are you presenting?
  • Why is it important?
  • What can someone expect to take away from the presentation?
  • What makes your presentation unique?

If you are submitting a tutorial, it is highly recommended that you provide an outline that covers the content and the hands-on exercises that you expect to give during your presentation. Also, please specify what software participants should install on their laptops ahead of time.

Type

Eclipse conferences, including ESE, have a few basic types of talks as explained in Scott Rosenbaum's blog post [2] (Scott was the program chair for EclipseCon 2009):

  • Show Me. Short Talks are 25 minutes long, and are designed to get people excited and engaged on a particular subject.
  • Tell Me. Long Talks are 55 minutes in length and are designed to provide a thorough road map of a particular technology. A good talk requires preparation and a good pace; the ESE audience is atypically highly intelligent and well prepared and thus any introductory material should be very brief (less than five minutes). There will be at other parallel sessions competing with your long talk (in separate rooms, of course), so your talk needs to be compelling.
  • Let Me Do It. Tutorials are four hours long, and are hands-on presentations. It is expected that attendees will learn how to work with a technology. Attendees who invest hours of their time at your tutorial have high expectations.
  • Let's Talk About It. A Symposium (four hours long) is an opportunity for open exchange on specific topics with fellow members of the Eclipse ecosystem. Symposia should provide a lively discussion forum to collaboratively generate ideas, make recommendations, and share solutions.

We also have two more informal types of presentations:

  • Let's Learn from Each Other. A Birds of a Feather (BoF) session is an informal discussion group. This is an opportunity to meet with your community and share each other's experiences. ESE BoFs are scheduled on site. BoF rooms are not equipped with projectors or microphones.
  • Let's Look at This Together. Posters are on display during the Poster Reception. We provide portable poster panels and pins (no power or table since it's a poster, not a demo.) Posters should measure no more than 118.5 cm wide by 141 cm tall. If you'd like to present a poster, please submit your proposal via the submission system. Poster submissions open on September 13, 2010, and close on October 15.

Category

Please refer to the Eclipse Summit Europe 2010 Category Descriptions for a full discussion of the categories.

Authors

If you are going to team up with someone please make sure that they are added as an author and that your co-presenter has filled out their bio page.

All speakers must register for the conference. Please note that unfortunately we are not able to offer every speaker a free pass for the conference. See the Speaker Registrations section of the ESE Submissions page for more information regarding conference passes.

ESE exhibitor sponsors may present sponsored short talks (25 minutes long); these may be technical sessions, demos, mini-training sessions, etc. Please select Sponsored when choosing the Type.

Sponsored talks are accepted and scheduled on a first-come, first-served basis. ESE attendees appreciate sponsored talks that are high in technical content.

Speaker Discounts

  • Tutorials. Each tutorial earns one free pass. If a tutorial has more than one presenter, the presenters must decide among themselves who will use the pass.
  • Long Talks. Each long talk earns one 50% discount off registration fees. If a long talk has more than one presenter, the presenters must decide among themselves who will use the discount.
  • Short Talks. Each short talk earns one 50% discount off registration fees. If a short talk has more than one presenter, the presenters must decide among themselves who will use the discount.
  • Posters, BoFs. We do not provide discounts to poster presenters or BoF organizers.
  • Sponsored Talks. We do not provide discounts for sponsored-talk presenters. Each sponsor receives two free passes to the conference. Sponsored-talk presenters may a sponsor pass if one is available; otherwise, they register and pay as a regular attendee.

All presenters must register for the conference. With the exception of BoF organizers and sponsored-talk speakers, all presenters must sing a Speaker Agreement.

Why Doesn't Every Speaker Get a Free Pass?

Holding conferences incurs financial risk, since many expenses are fixed while income is not. Each free pass is a significant cost for a small conference such as ESE. To offer a full discount to every speaker, we would have to raise registration fees significantly. Our goal for ESE is to provide three full days at a very affordable price, keeping the conference accessible to our entire European community. We appreciate your understanding and support of this goal.

You've Read All This, So Submit Your Proposal Now

Head over to the ESE 2010 Submission System and fill out the forms.